20 melhores vagas de assistente executiva para são paulo, sp (Contratando agora!)

Remote Executive Assistant Associate (LATAM)
FreedUp —São Paulo, SP
- Tempo integral
- Home Office
- CRM software
- Inteligência artificial
- Liderança
- Trabalho remoto
Candidatura rápida
Secretaria Executiva
Grupo AJA —São Paulo, SP
- Tempo integral
- Inglês
- Graduação
- Liderança
Candidatura rápida
Assistente Administrativo - Diretoria Operacional - Sl Anália Franco
Rede D'Or São Luiz —São Paulo, SP
- Hospital
- Ensino Médio
- Vale-transporte
- Assistência médica
Secretária(o) Executiva(o) Bilíngue
Prendas Domésticas —São Paulo, SP
- Habilidade de Escrita
- Inglês
- Experiência administrativa
Candidatura rápida
Remote Executive Assistant, Operations & Compliance Support (LATAM)
FreedUp —São Paulo, SP
- Tempo integral
- Home Office
- CRM software
- Gestão
- PMP
Candidatura rápida
Executive Assistant , AGS Latam
Amazon AWS Services Brazil Ltd —São Paulo, SP
- Tempo integral
- Bar
- Gestão
- PMP
Secretário/ Assistente pessoal e executivo
Instituto Deandhela —Barueri, SP
- Construção Civil
- Participação nos lucros
Candidatura rápida
ASSISTENTE DE DIRETORIA (BILINGUE INGLÊS) - SÃO PAULO/SP
Grupo Comolatti —São Paulo, SP
- De segunda à sexta-feira
- Inglês
- Graduação
- Administração de Empresas
- Participação nos lucros
- Vale-transporte
Candidatura rápida
Executive Assistant (Remote) - T234B
Hyre —São Paulo, SP
- Tempo integral
- Home Office
- Gestão
- PMP
- Microsoft Office
Candidatura rápida
Assistente Executiva Imobiliária
GRANLOTE URBANISMO S.A. —Barueri, SP
- CRM software
- Inglês
- Contratos
- Vale-transporte
Candidatura rápida
Há 10 dias
Remote Executive Assistant Associate - Operations & Project Management
FreedUp —São Paulo, SP
- Tempo integral
- Home Office
- CRM software
- PMP
- Gestão de Projetos
- Trabalho remoto
Candidatura rápida
Secretária de Diretoria
Hostway Viagens e Turismo —São Paulo, SP
- Microsoft Powerpoint
- Microsoft Outlook
- Graduação
Candidatura rápida
Assistente administrativo Diretoria
CRJA CONSULTORIA —São Paulo, SP
- Espanhol
- Inglês
- Habilidade de Comunicação
Candidatura rápida
Secretária executiva (Recepcionista)
ANA LEITE CONSULTORIA E GESTAO LTDA —São Paulo, SP
- De segunda à sexta-feira
- Experiência administrativa
- Ensino Médio
- Graduação
- Vale-transporte
Secretária Executiva
Stanley’s Hair —Barueri, SP
- Doutorado
- Escritório
- Universidade
Secretaria Executiva
ORPET COMERCIO E SERVICOS LTDA —Guarulhos, SP
- Escritório
- Habilidade de Comunicação
Assistente de Recursos Humanos I TRANSAMERICA EXECUTIVE CONGONHAS
Atlantica Hospitality International —São Paulo, SP
- R$ 2.120 – R$ 2.650 por mês
- Hotel
- Recursos humanos
- Vale-transporte
- Assistência médica
Há 8 dias
Secretaria Executiva Diretoria (Exclusiva para Mulheres)
Vem Pra Vivo —São Paulo, SP
- Microsoft Powerpoint
- Microsoft Word
- Espanhol
- Assistência médica
- Horário flexível
Executive Assistant/Data Analyst - T247B
Hyre —São Paulo, SP
- Tempo integral
- Home Office
- CRM software
- Microsoft Excel
- Microsoft Outlook
Candidatura rápida
Assistente Executivo Bilíngue
Lab360 —Alphaville, SP
- Habilidade de Comunicação
- Negociação
- Vale-transporte
- Assistência médica

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Remote Executive Assistant Associate (LATAM)

FreedUp
São Paulo, SP

Candidatura rápida

Detalhes da vaga

Tempo integral

Benefícios

Trabalho remoto

Qualificações

CRM software
Slack
HubSpot
Inteligência artificial
Liderança

Descrição completa da vaga

FreedUp is seeking a highly proactive and detail-oriented Executive Assistant Associate (EA) to support the Founder & CEO of a fast-growing, systems-driven organization. This role is ideal for someone who thrives on structure, accountability, and clarity — and who can act as a true extension of the executive by turning complexity into calm, repeatable execution.

We are a high-performance team built around ownership, responsiveness, and continuous improvement. The Executive Assistant will play a critical role in stabilizing and scaling the CEO’s day-to-day operations, acting as his “functioning memory,” improving written communication quality, and ensuring nothing slips through the cracks.

This role goes beyond traditional administrative support. You will own core operational processes, manage communication systems, coordinate recruiting pipelines, and help implement tools and SOPs that reduce cognitive load for the CEO and leadership team.

This is a full-time, remote position requiring exceptional written communication, strong follow-through, comfort with sensitive information, and the ability to proactively manage both professional and limited personal tasks.

Location: Fully Remote- Brazil

Job Type: Full-Time

Salary: $1000 - $1,800 per month (based on experience)

Requirements

3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.
Exceptional written communication skills — must be a stronger writer than the executive.
Proven ability to follow and replicate structured formats
Strong organizational and execution skills
Comfortable acting as a “memory system” for a fast-moving CEO.
Strong organizational instincts and follow-through.
Ability to work with systems and SOPs (Standard Operating Procedures)
Capability to anticipate needs and provide context-based assistance
Able to handle confidential and sensitive information responsibly.
Tech-comfortable and adaptable to evolving systems and tools.
Thrives in high-accountability, high-clarity environments.
Technical Requirements: Reliable high-speed internet and a modern home office setup.

Key Responsibilities

Email & Communication Management

Triage and manage Exec's inbox which is overwhelmed with client emails
Review emails flagged by Fixer AI and determine which ones actually need Exec's response
Filter out false positives from the AI system to prevent inbox clutter
Organize emails into four folders: "Action Needed," "Read Later," "If Interested," and "Follow Up"
Proofread and edit all outgoing communications to improve clarity and accuracy.

Meeting & Calendar Coordination

Act as a gatekeeper for Executive's calendar
Manage interview scheduling and coordination
Handle ad hoc meeting requests from team members.
Coordinate complex multi-timezone scheduling across Brazil, India, and US time zones
Enforce calendar boundaries to prevent overboking

CRM Management & Data Integrity

Maintain a clean, accurate, and fully up-to-date CRM system
Ensure all records include:
- Complete contact details
- Proper formatting and structure
- Correct hyperlinks and notes
Continuously improve CRM organization for usability and efficiency

Task Delegation & Tracking:

Build and maintain a personal operating system (using Notion) with SOPs and task tracking
Organize meeting notes and action items from meetings
Track follow-ups and ensure accountability on tasks
Consolidate insurance information
Proactively identify inefficiencies and propose improvements
Manage outstanding personal administrative task
Consolidate and back up important digital personal files securely
Assist with personal life tasks (travel bookings, appointments, etc.)
Help with anything that reduces admin stress and frees up Exec's time

Data & File Management

Consolidate and back up important digital personal files securely
Organize personal documents (insurance cards, wills, power of attorney, etc.)
Maintain organized digital folders for personal records
Document and build standard operating procedures (SOPs) from day one

Systems & Tools

Communicate daily via Slack with structured updates.
Fixer AI, Google workspace, Calendly, HubSpot, ToDoist
BuilderTrend (construction software with CRM and sales pipeline features)
Help expand Notion usage for SOPs, documentation, and a lightweight CRM.
Fireflies (meeting recording and transcription

Benefits

International experience
Opportunity to work remotely from anywhere
Supportive and collaborative team environment
Learning and development opportunities
Potential Performance Bonuses
PTO
HMO after 3 months

Candidatura rápida

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assistente executiva vagas para: são paulo, sp

Remote Executive Assistant Associate (LATAM)

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Remote Executive Assistant Associate - Operations & Project Management

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