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Resume & Document Control Coordinator

Infinite Consulting Corp -
Remoto

Candidatura rápida

Detalhes da vaga

Tempo integral

Qualificações

Microsoft Word
CRM software
Posicionamento da marca
Inglês
Microsoft Office
SharePoint
Construção Civil
Liderança

Descrição completa da vaga

Important: This is an English-speaking role. Resumes submitted in languages other than English will not be considered for this position.

Summary

We are seeking a highly organized and detail-oriented Resume & Document Control Coordinator to support resume and personnel document management across multiple divisions of the company. This role is critical to ensuring that employee resumes are accurate, up-to-date, consistently formatted, and tailored to meet client, contract, and project-specific requirements.

Sitting at the intersection of Recruiting, Contracts & Proposals, and Field Operations, this position plays a key role in operational readiness, proposal competitiveness, and compliance with client and agency requirements.

Key Responsibilities
Resume & Personnel Document Management

Serve as the primary owner and point of contact for all employee resume and personnel profile requests across the organization.
Maintain standardized resume templates aligned with company branding, client expectations, and proposal requirements.
Ensure all resumes reflect current roles, project experience, certifications, and credentials, with a high degree of accuracy and consistency.
Proactively manage version control to ensure teams are always using the most current and approved resume content.

Cross-Functional Coordination

Act as the liaison between Recruiting, Proposals, and Operations to understand staffing needs, client requirements, and project-specific resume criteria.
Collaborate with the recruiting team to review, format, and finalize resumes for new hires.
Partner with field operations and leadership to capture updated project experience, role changes, certifications, and professional milestones.

Proposal & Client Support

Support the proposals and contracts team by preparing tailored, high-quality resumes for submissions, audits, and approvals.
Manage deadlines and ensure timely turnaround of resume packages to support proposal schedules and active project needs.

Systems, Directories & Data Integrity

Develop, maintain, and organize internal resume library.
Maintain and update employee profiles and resume-related data within the company's CRM and recruiting systems.
Support continuous improvement of resume management processes, documentation standards, and workflows.

Qualifications & Skills

Strong proficiency in Microsoft Office 365, particularly Word, SharePoint, and Teams; experience working within structured document libraries is essential.
Exceptional organizational skills with a strong attention to detail and accuracy.
Ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced, deadline-driven environment.
Clear written communication skills for internal coordination and client-facing email correspondence; comfort with phone communication is a plus.
Proven ability to work collaboratively across multiple divisions and adapt to varying project and client needs.
Experience working in a process-driven or compliance-oriented environment (e.g., proposals, government clients, construction, consulting, engineering) preferred.

What Makes This Role Critical

Directly supports business development, contract compliance, and project staffing by managing and updating resumes as requested.
Creates consistency, efficiency, and professionalism across all client-facing resumes and personnel documentation.

Candidatura rápida

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