20 melhores vagas de operations assistant para estado de são paulo (Contratando agora!)

Remote Executive Assistant, Operations & Compliance Support (LATAM)
FreedUp —São Paulo, SP
- Tempo integral
- Home Office
- CRM software
- Gestão
- PMP
Candidatura rápida
Remote Executive Assistant Associate - Operations & Project Management
FreedUp —São Paulo, SP
- Tempo integral
- Home Office
- CRM software
- PMP
- Gestão de Projetos
- Trabalho remoto
Candidatura rápida
Executive Assistant , International Operations Finance
Amazon Servicos de Varejo do Brasil Ltda. —São Paulo, SP
- Tempo integral
- Bar
- Gestão
- Inglês
Remote Executive Assistant Associate (LATAM)
FreedUp —São Paulo, SP
- Tempo integral
- Home Office
- CRM software
- Inteligência artificial
- Liderança
- Trabalho remoto
Candidatura rápida
Talent Acquisition Manager (LatAm)
Hyre —São Paulo, SP
- Tempo integral
- Home Office
- Gestão
- Inglês
- Gestão de Equipe
Executive Assistant (Claude AI)
Hire Overseas —São Paulo, SP
- Tempo integral
- Home Office
- Gestão
- PMP
- Inglês
Candidatura rápida
Pearl Talent - Talent Acquisition Partner (Healthcare & CS Focus) - I038
Pearl —São Paulo, SP
- Tempo integral
- Home Office
- CRM software
- Bar
- Atendimento ao Cliente
Candidatura rápida
Sales Virtual Assistant (Remote)
Hyre —São Paulo, SP
- Tempo integral
- Home Office
- CRM software
- Vendas
- Atendimento ao Cliente
- Trabalho remoto
Operations Manager (LATAM, Remote)
Adaptive Teams —São Paulo, SP 01000
- Home Office
- Gestão
- PMP
- Inglês
Virtual Assistant - LATAM / Philippines / South Africa
Rad Hires —São Paulo, SP
- Meio período
- Home Office
- Microsoft Word
- CRM software
- Microsoft Excel
Candidatura rápida
General Virtual Assistant - T231B
Hyre —São Paulo, SP
- Tempo integral
- Home Office
- CRM software
- Gestão
- Atendimento ao Cliente
Marketing Operations & CRM Specialist
Unpack Holdings Limited —São Paulo, SP
- Tempo integral
- Home Office
- CRM software
- Microsoft Excel
- Gestão
Candidatura rápida
Há 13 dias
Operations Coordinator/ VA (Cleaning Company)
Lago —Estado de São Paulo
- Tempo integral
- Home Office
- CRM software
- Atendimento ao Cliente
- Inglês
Candidatura rápida
Remote Sales Representative - T287
Hyre —São Paulo, SP
- Tempo integral
- Home Office
- CRM software
- Atendimento ao Cliente
- Habilidade de Comunicação
- Trabalho remoto
Sr Financial Analyst, Operations Finance
Amazon Servicos de Varejo do Brasil Ltda. —São Paulo, SP
- Tempo integral
- Oracle
- SQL
- Graduação
Administrative Assistant - LATAM
Rad Hires —São Paulo, SP
- Tempo integral
- Home Office
- PMP
- Inglês
- Horário flexível
Candidatura rápida
Customer Success Assistant, Disclosure Services
CDP Global —São Paulo, SP
- R$ 46.800 – R$ 58.510 por ano
- Microsoft Powerpoint
- Inglês
- Banco de Dados
Operations Coordinator Virtual Assistant (Remote - English/Spanish Bilingual)
Hyre —São Paulo, SP
- Home Office
- Inglês
Customer Operations & Distribution Assistant
Toradex —Campinas, SP
- Tempo integral
- CRM software
- Gestão
- Atendimento ao Cliente
Há 7 dias
Platform Reliability & Operations Lead, Sumaré
3M —Sumaré, SP
- Tempo integral
- Ciência da Computação
- Inglês
- Graduação
Há 9 dias

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Remote Executive Assistant, Operations & Compliance Support (LATAM)

FreedUp
São Paulo, SP

Candidatura rápida

Detalhes da vaga

Tempo integral

Qualificações

Jira
CRM software
Gestão
PMP
Trello
Manutenção
Graduação
MailChimp
Serviços Financeiros
HubSpot
Inteligência artificial
Liderança

Descrição completa da vaga

We are seeking a highly proactive, detail-oriented Executive Assistant (EA) to support a Founder and CEO in a highly regulated financial and professional services environment. This role is ideal for someone with strong operational discipline, exceptional communication judgment, and the ability to work confidently alongside advanced AI tools.

The EA will play a critical role in reducing the CEO’s operational workload, streamlining internal systems, and ensuring compliant, high-quality client communication. A key aspect of this role involves partnering with a custom AI assistant to automate routine tasks, validate outputs, and gradually transition workflows from manual execution to AI-supported operations.

As an EA, you will manage calendars, client communications, CRM accuracy, marketing coordination, and recurring operational processes. You will act as an extension of the executive—without impersonation—ensuring transparency, regulatory compliance, and operational excellence. This is a full-time, remote role requiring independence, strong prioritization skills, and comfort operating in a fast-paced, highly accountable environment.

Job Title: Full-Time Executive Assistant

Location: Remote

Job Type: Full-Time

Salary: $1,300- $1,700 per month (based on experience)

Requirements

3+ years of experience as an Executive Assistant, Operations Assistant, Administrative Coordinator, or in a similar role supporting senior leadership.
Strong experience in phone and email management, calendar coordination (multiple calendars), and CRM data maintenance.
Proficiency in HubSpot and Mailchimp; experience with ClickUp, Jira, Trello, or similar project management tools is a plus.
High comfort level working with AI tools (e.g., ChatGPT, Copilot) and willingness to manage and validate AI-generated outputs.
Excellent written and verbal communication skills with strong attention to tone, accuracy, and regulatory sensitivity.
Ability to handle client communications with discretion, transparency, and compliance awareness (no impersonation of executives).
Strong organizational and time-management skills with the ability to reprioritize quickly in a fast-paced environment.
Proven ability to take initiative, solve problems independently, and drive tasks to completion with minimal supervision.
Experience supporting operational processes, documentation, and SOP execution.
Familiarity with basic reporting, data validation, and quality control.
Technical Requirements: Reliable high-speed internet, a modern laptop with a multi-core processor, and a noise-canceling headset.
Nice to Have: Experience in financial services, legal, or other regulated industries and Familiarity with automation tools (e.g., N8N, Zapier).

Key Responsibilities

Email & Client Communications:

Handle client emails with impeccable tone and regulatory awareness
Respond to client inquiries (e.g., withdrawal requests) on behalf of the Executive

Marketing & CRM Management

Manage monthly marketing distributions using Mailchimp and HubSpot
Validate data from fund administrators for accuracy before distribution
Update and maintain clean contact lists in both systems
Work with external designer to create marketing materials

Calendar Management

Organize and sanitize Execuitve's multiple calendars (company, personal, confidential)
Schedule meetings and manage Execuitve's availability
Ensure company-wide calendar visibility and coordination

Operational Tasks

Handle repetitive operational processes (insurance renewals, engagement letters, etc.)
Manage follow-up on incomplete tasks and ideas from Executive
Escalate nuanced or unclear assignments for clarification from the execuitve

AI & Automation Comfort

Comfortable working with AI tools and understanding AI prompting
Ability to manage and validate the AI assistant outputs
Willingness to learn custom software and new workflows

Benefits

International experience
Opportunity to work remotely from anywhere
Supportive and collaborative team environment
Learning and development opportunities
Potential Performance Bonuses
PTO

Candidatura rápida

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operations assistant vagas para: estado de são paulo

Remote Executive Assistant, Operations & Compliance Support (LATAM)

Remote Executive Assistant Associate - Operations & Project Management

Executive Assistant , International Operations Finance

Remote Executive Assistant Associate (LATAM)

Talent Acquisition Manager (LatAm)

Executive Assistant (Claude AI)

Pearl Talent - Talent Acquisition Partner (Healthcare & CS Focus) - I038

Sales Virtual Assistant (Remote)

Operations Manager (LATAM, Remote)

Virtual Assistant - LATAM / Philippines / South Africa

General Virtual Assistant - T231B

Marketing Operations & CRM Specialist

Operations Coordinator/ VA (Cleaning Company)

Remote Sales Representative - T287

Sr Financial Analyst, Operations Finance

Administrative Assistant - LATAM

Customer Success Assistant, Disclosure Services

Operations Coordinator Virtual Assistant (Remote - English/Spanish Bilingual)

Customer Operations & Distribution Assistant

Platform Reliability & Operations Lead, Sumaré

Eu quero receber o alerta de vagas mais recentes de operations assistant para estado de são paulo

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operations assistant vagas para: estado de s&atilde;o paulo

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operations assistant vagas para: estado de são paulo

Eu quero receber o alerta de vagas mais recentes de operations assistant para estado de são paulo