Remote | LATAM / Philippines / South Africa| $4–$5 USD/hour
Our client is the founder and owner of a 13-year-old U.S.-based company providing:
They serve businesses, nonprofits, churches, youth organizations, and property managers across all 50 U.S. states.
The company is growing and entering a new expansion phase. This role is mission-critical to help streamline operations, increase efficiency, and support business growth.
This is an opportunity to work directly with a founder who is highly driven, direct, and growth-oriented.
We are looking for a highly proactive, detail-oriented Executive / Operations Virtual Assistant who can:
Act as the founder’s right hand
Stay ahead of tasks and deadlines
Ensure operational consistency
Take ownership of CRM, follow-ups, and research
Proactively identify ways to improve processes
This is not a passive task-execution role.
We need someone who speaks up, asks questions, flags gaps, and takes initiative.
Clean, audit, and maintain CRM records
Research and complete missing contact data (email, phone, organization info)
Tag and segment records accurately
Ensure data integrity before campaigns or outreach
Upload BNI member lists into CRM before meetings
Review daily meetings and ensure:
Remind the founder of pending actions
Follow up on missed tasks
Act as accountability support
Conduct deep web research to complete incomplete databases
Cross-check information for accuracy
Ensure projects are completed and audited before delivery
Create new client profiles in QuickBooks (basic setup only)
Support marketing initiatives
Help optimize workflows
Identify opportunities to take work off the founder’s plate
Must Have:
Experience with GoHighLevel (strongly preferred)
Strong research skills
CRM data hygiene experience
High attention to detail
Excellent written English
Nice to Have:
We are looking for someone who is:
Proactive (speaks up when overloaded or unclear)
Direct and comfortable asking clarifying questions
Organized and structured
Extremely detail-oriented
Accountable and reliable
Comfortable working with a direct, fast-paced founder
Growth-oriented and ambitious
This is ideal for someone who:
Play a key role in scaling a nationwide company
Opportunity to grow into a long-term strategic position
High impact, high ownership role
