16 melhores vagas de executive assistant para estado do rio de janeiro (Contratando agora!)

Remote Executive Assistant Associate (LATAM)
FreedUp —Rio de Janeiro, RJ
- Tempo integral
- Home Office
- CRM software
- Inteligência artificial
- Liderança
- Trabalho remoto
Candidatura rápida
Executive Assistant
Volkswagen Caminhões e Ônibus —Resende, RJ
- Home Office
- Gestão
- Inglês
- Graduação
- Estacionamento gratuito
- Participação nos lucros
Há 8 dias
Executive Assistant
Talent Sam —Estado do Rio de Janeiro
- Tempo integral
- Home Office
- Gestão
- Microsoft Office
- Graduação
Candidatura rápida
Há 6 dias
Secretária de Diretoria
ATA-RH —Rio de Janeiro, RJ
- R$ 4.500 – R$ 5.000 por mês
- Recursos humanos
Candidatura rápida
SECRETÁRIA EXECUTIVA
Jobbol —São João de Meriti, RJ
- Tempo integral
- Modelo Híbrido
- Ensino Médio
Remote Executive Assistant Associate - Operations & Project Management
FreedUp —Rio de Janeiro, RJ
- Tempo integral
- Home Office
- CRM software
- PMP
- Gestão de Projetos
- Trabalho remoto
Candidatura rápida
Secretaria Executiva
Grupo Francisco Egito —Niterói, RJ
- Até R$ 3.500 por mês
- Trabalho Presencial
- Vale-transporte
- Assistência odontológica
Candidatura rápida
Há 1 dia
Secretária(o) Executiva(o)
MARIO JORGE CONSULTORIA JURIDICA LTDA —Rio de Janeiro, RJ
- Escritório
- Graduação
- Liderança
Assistente de Diretoria
HOSPITAL SÃO VICENTE DE PAULO —Rio de Janeiro, RJ
- R$ 1.700 – R$ 2.500 por mês
- Trabalho Presencial
Candidatura rápida
Há 13 dias
Assistente de Diretoria Comercial
Gráfica Power Print —Niterói, RJ
- R$ 3.000 – R$ 3.500 por mês
- CRM software
- Microsoft Excel
- Habilidade de Comunicação
Candidatura rápida
ASSISTENTE EXECUTIVA
Jobbol —Rio de Janeiro, RJ
- Tempo integral
- Escritório
- Graduação
- Assistência médica
- Seguro de vida
Há 11 dias
Secretário(a) Executivo
Clube Central —Niterói, RJ
- Microsoft Powerpoint
- Graduação
- Administração de Empresas
Assistente de Diretoria Bilingue
LD RECURSOS HUMANOS —Duque de Caxias, RJ
- R$ 1.600 – R$ 6.000 por mês
- Gestão
- Inglês
- Graduação
- Vale-transporte
- Assistência médica
Candidatura rápida
AZZAS F&L | Secretária Executiva | Presidência
AZZAS 2154 FASHION & LIFESTYLE —Rio de Janeiro, RJ
- Gestão
- Graduação
- Administração de Empresas
- Vale-transporte
- Assistência médica
Há 6 dias
Secretário Executivo
JS CONTADORES LTDA —Bom Jesus do Itabapoana, RJ
- Tempo integral
- Graduação
- JavaScript
- Contabilidade
Assistente Executiva - Com Inglês
LESER VALVULAS DE SEGURANCA LTDA —Rio de Janeiro, RJ
- Microsoft Powerpoint
- Espanhol
- Inglês
Candidatura rápida

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Remote Executive Assistant Associate (LATAM)
FreedUp —Rio de Janeiro, RJ
Exceptional written communication skills — must be a stronger writer than the executive. 3+ years of experience supporting senior executives as an EA,…
Candidatura rápida
Executive Assistant
Volkswagen Caminhões e Ônibus —Resende, RJ
Act as a facilitator between operational teams and executive leadership; Strong corporate communication and business writing skills, including advanced…
Há 8 dias

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Remote Executive Assistant Associate (LATAM)

FreedUp
Rio de Janeiro, RJ

Candidatura rápida

Detalhes da vaga

Tempo integral

Benefícios

Trabalho remoto

Qualificações

CRM software
Slack
Smartsheet
Inteligência artificial
Liderança

Descrição completa da vaga

FreedUp is seeking a highly proactive and detail-oriented Executive Assistant Associate (EA) to support the Founder & CEO of a fast-growing, systems-driven organization. This role is ideal for someone who thrives on structure, accountability, and clarity — and who can act as a true extension of the executive by turning complexity into calm, repeatable execution.

We are a high-performance team built around ownership, responsiveness, and continuous improvement. The Executive Assistant will play a critical role in stabilizing and scaling the CEO’s day-to-day operations, acting as his “functioning memory,” improving written communication quality, and ensuring nothing slips through the cracks.

This role goes beyond traditional administrative support. You will own core operational processes, manage communication systems, coordinate recruiting pipelines, and help implement tools and SOPs that reduce cognitive load for the CEO and leadership team.

This is a full-time, remote position requiring exceptional written communication, strong follow-through, comfort with sensitive information, and the ability to proactively manage both professional and limited personal tasks.

Location: Fully Remote- Brazil

Job Type: Full-Time

Salary: $1000 - $1,800 per month (based on experience)

Requirements

3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.
Exceptional written communication skills — must be a stronger writer than the executive.
Proven ability to follow and replicate structured formats
Strong organizational and execution skills
Comfortable acting as a “memory system” for a fast-moving CEO.
Strong organizational instincts and follow-through.
Ability to work with systems and SOPs (Standard Operating Procedures)
Capability to anticipate needs and provide context-based assistance
Able to handle confidential and sensitive information responsibly.
Tech-comfortable and adaptable to evolving systems and tools.
Thrives in high-accountability, high-clarity environments.
Technical Requirements: Reliable high-speed internet and a modern home office setup.

Key Responsibilities

Email & Communication Management

Triage and manage Jacker's inbox which is overwhelmed with client emails
Review emails flagged by Fixer AI and determine which ones actually need Jacker's response
Filter out false positives from the AI system to prevent inbox clutter
Organize emails into four folders: "Action Needed," "Read Later," "If Interested," and "Follow Up"
Proofread and edit all outgoing communications to improve clarity and accuracy.

Meeting & Calendar Coordination

Act as a gatekeeper for Executive's calendar
Manage interview scheduling and coordination
Handle ad hoc meeting requests from team members.
Coordinate complex multi-timezone scheduling across Brazil, India, and US time zones
Enforce calendar boundaries to prevent overboking

CRM Management & Data Integrity

Maintain a clean, accurate, and fully up-to-date CRM system
Ensure all records include:
- Complete contact details
- Proper formatting and structure
- Correct hyperlinks and notes
Continuously improve CRM organization for usability and efficiency

Task Delegation & Tracking:

Build and maintain a personal operating system (using Notion) with SOPs and task tracking
Organize meeting notes and action items from meetings
Track follow-ups and ensure accountability on tasks
Consolidate insurance information
Proactively identify inefficiencies and propose improvements
Manage outstanding personal administrative task
Consolidate and back up important digital personal files securely
Assist with personal life tasks (travel bookings, appointments, etc.)
Help with anything that reduces admin stress and frees up Exec's time

Data & File Management

Consolidate and back up important digital personal files securely
Organize personal documents (insurance cards, wills, power of attorney, etc.)
Maintain organized digital folders for personal records
Document and build standard operating procedures (SOPs) from day one

Systems & Tools

Communicate daily via Slack with structured updates.
BuilderTrend (construction software with CRM and sales pipeline features)
Help expand Notion usage for SOPs, documentation, and a lightweight CRM.
Programs: Monograph, smartsheet, Buildertrend
Fireflies (meeting recording and transcription

Benefits

International experience
Opportunity to work remotely from anywhere
Supportive and collaborative team environment
Learning and development opportunities
Potential Performance Bonuses
PTO
HMO after 3 months

Candidatura rápida

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executive assistant vagas para: estado do rio de janeiro

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AZZAS F&L | Secretária Executiva | Presidência

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Assistente Executiva - Com Inglês

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