20 melhores vagas de personal assistant para são paulo sp (Contratando agora!)

Remote Executive Assistant Associate (LATAM)
FreedUp —São Paulo, SP
- Tempo integral
- Home Office
- CRM software
- Inteligência artificial
- Liderança
- Trabalho remoto
Candidatura rápida
Assistente Executiva/Pessoal - Presencial - São Paulo
YAMIN FERNANDES E NARCIZO SOCIEDADE DE ADVOGADOS —São Paulo, SP
- R$ 5.000 por mês
- Microsoft Outlook
- Gestão
- Inglês
Há 5 dias
Always looking for great class assistants
St. Paul's School —São Paulo, SP
- Tempo integral
- Inglês
- Microsoft Office
- Graduação
Remote Executive Assistant Associate - Operations & Project Management
FreedUp —São Paulo, SP
- Tempo integral
- Home Office
- CRM software
- PMP
- Gestão de Projetos
- Trabalho remoto
Candidatura rápida
Remote Executive Assistant, Operations & Compliance Support (LATAM)
FreedUp —São Paulo, SP
- Tempo integral
- Home Office
- CRM software
- Gestão
- PMP
Candidatura rápida
Executive Assistant, Technology Services
Braze —São Paulo, SP
- Bar
- Gestão
- Inglês
Candidatura rápida
Administrative Assistant - LATAM
Rad Hires —São Paulo, SP
- Tempo integral
- Home Office
- PMP
- Inglês
- Horário flexível
Candidatura rápida
Executive Assistant
McKinsey & Company —São Paulo, SP
- Inglês
- Microsoft Office
- Graduação
Administrative Assistant
Ares Management —São Paulo, SP
- Tempo integral
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Always looking for great teachers
St. Paul's School —São Paulo, SP
- Tempo integral
- Inglês
- Microsoft Office
- Banco de Dados
Executive Assistant , International Operations Finance
Amazon Servicos de Varejo do Brasil Ltda. —São Paulo, SP
- Tempo integral
- Bar
- Gestão
- Inglês
Teaching Assistant
St. Nicholas School —Pinheiros, SP
- Inglês
- Habilidade de Comunicação
Humanities Specialist Teacher (Middle Years)
Red House International School —São Paulo, SP
- Gestão
- Inglês
- Microsoft Office
Media Arts Specialist Teacher (Early Years and Primary Years)
Red House International School —São Paulo, SP
- Gestão
- Inglês
- Microsoft Office
Math Specialist Teacher (Middle Years)
Red House International School —São Paulo, SP
- Gestão
- Inglês
- Microsoft Office
Video Editor (YouTube)
Upright Media —São Paulo, SP
- Tempo integral
- Home Office
- Inglês
- Inteligência artificial
Candidatura rápida
Há 4 dias
Science Specialist Teacher (Middle Years)
Red House International School —São Paulo, SP
- Gestão
- Inglês
- Microsoft Office
Executive Assistant
Revolut —São Paulo, SP
- Liderança
People Analyst
St. Paul's School —São Paulo, SP
- Tempo integral
- Inglês
- Graduação
ELA Specialist Teacher (Middle Years)
Red House International School —São Paulo, SP
- Gestão
- Inglês
- Microsoft Office

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Remote Executive Assistant Associate (LATAM)

FreedUp
São Paulo, SP

Candidatura rápida

Detalhes da vaga

Tempo integral

Benefícios

Trabalho remoto

Qualificações

CRM software
Slack
HubSpot
Inteligência artificial
Liderança

Descrição completa da vaga

FreedUp is seeking a highly proactive and detail-oriented Executive Assistant Associate (EA) to support the Founder & CEO of a fast-growing, systems-driven organization. This role is ideal for someone who thrives on structure, accountability, and clarity — and who can act as a true extension of the executive by turning complexity into calm, repeatable execution.

We are a high-performance team built around ownership, responsiveness, and continuous improvement. The Executive Assistant will play a critical role in stabilizing and scaling the CEO’s day-to-day operations, acting as his “functioning memory,” improving written communication quality, and ensuring nothing slips through the cracks.

This role goes beyond traditional administrative support. You will own core operational processes, manage communication systems, coordinate recruiting pipelines, and help implement tools and SOPs that reduce cognitive load for the CEO and leadership team.

This is a full-time, remote position requiring exceptional written communication, strong follow-through, comfort with sensitive information, and the ability to proactively manage both professional and limited personal tasks.

Location: Fully Remote- Brazil

Job Type: Full-Time

Salary: $1000 - $1,800 per month (based on experience)

Requirements

3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.
Exceptional written communication skills — must be a stronger writer than the executive.
Proven ability to follow and replicate structured formats
Strong organizational and execution skills
Comfortable acting as a “memory system” for a fast-moving CEO.
Strong organizational instincts and follow-through.
Ability to work with systems and SOPs (Standard Operating Procedures)
Capability to anticipate needs and provide context-based assistance
Able to handle confidential and sensitive information responsibly.
Tech-comfortable and adaptable to evolving systems and tools.
Thrives in high-accountability, high-clarity environments.
Technical Requirements: Reliable high-speed internet and a modern home office setup.

Key Responsibilities

Email & Communication Management

Triage and manage Exec's inbox which is overwhelmed with client emails
Review emails flagged by Fixer AI and determine which ones actually need Exec's response
Filter out false positives from the AI system to prevent inbox clutter
Organize emails into four folders: "Action Needed," "Read Later," "If Interested," and "Follow Up"
Proofread and edit all outgoing communications to improve clarity and accuracy.

Meeting & Calendar Coordination

Act as a gatekeeper for Executive's calendar
Manage interview scheduling and coordination
Handle ad hoc meeting requests from team members.
Coordinate complex multi-timezone scheduling across Brazil, India, and US time zones
Enforce calendar boundaries to prevent overboking

CRM Management & Data Integrity

Maintain a clean, accurate, and fully up-to-date CRM system
Ensure all records include:
- Complete contact details
- Proper formatting and structure
- Correct hyperlinks and notes
Continuously improve CRM organization for usability and efficiency

Task Delegation & Tracking:

Build and maintain a personal operating system (using Notion) with SOPs and task tracking
Organize meeting notes and action items from meetings
Track follow-ups and ensure accountability on tasks
Consolidate insurance information
Proactively identify inefficiencies and propose improvements
Manage outstanding personal administrative task
Consolidate and back up important digital personal files securely
Assist with personal life tasks (travel bookings, appointments, etc.)
Help with anything that reduces admin stress and frees up Exec's time

Data & File Management

Consolidate and back up important digital personal files securely
Organize personal documents (insurance cards, wills, power of attorney, etc.)
Maintain organized digital folders for personal records
Document and build standard operating procedures (SOPs) from day one

Systems & Tools

Communicate daily via Slack with structured updates.
Fixer AI, Google workspace, Calendly, HubSpot, ToDoist
BuilderTrend (construction software with CRM and sales pipeline features)
Help expand Notion usage for SOPs, documentation, and a lightweight CRM.
Fireflies (meeting recording and transcription

Benefits

International experience
Opportunity to work remotely from anywhere
Supportive and collaborative team environment
Learning and development opportunities
Potential Performance Bonuses
PTO
HMO after 3 months

Candidatura rápida

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personal assistant vagas para: são paulo sp

Remote Executive Assistant Associate (LATAM)

Assistente Executiva/Pessoal - Presencial - São Paulo

Always looking for great class assistants

Remote Executive Assistant Associate - Operations & Project Management

Remote Executive Assistant, Operations & Compliance Support (LATAM)

Executive Assistant, Technology Services

Administrative Assistant - LATAM

Executive Assistant

Administrative Assistant

Always looking for great teachers

Executive Assistant , International Operations Finance

Teaching Assistant

Humanities Specialist Teacher (Middle Years)

Media Arts Specialist Teacher (Early Years and Primary Years)

Math Specialist Teacher (Middle Years)

Video Editor (YouTube)

Science Specialist Teacher (Middle Years)

Executive Assistant

People Analyst

ELA Specialist Teacher (Middle Years)

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