Manpower is seeking to recruit a Secretary to provide professional administrative and secretarial support to lawyers and other team members, ensuring smooth day-to-day operations.
This role is ideal for someone who is highly organised, detail-oriented, and eager to work in a fast-paced legal environment.
Key Responsibilities:
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Manage calendars, schedule appointments, and coordinate travel arrangements.
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Handle incoming calls, emails, and correspondence promptly and professionally.
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Maintain and organize filing systems, both electronic and physical, in line with internal policies.
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Communicate with clients, courts, and external parties as required.
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Open and close client files according to established procedures.
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Prepare documentation for hearings, transactions, and client meetings.
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Track case deadlines and ensure compliance with timelines.
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Assist with time management software tasks.
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Support client onboarding, including KYC and compliance documentation.
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Monitor office supplies and ensure resources are efficiently managed.
Ideal Candidate Profile:
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Minimum A Level standard of education.
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Highly organized and detail-oriented.
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Fluent in English and Maltese, both spoken and written.
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Proficient in MS Word and MS Excel.
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Previous experience in a similar role is an asset but not essential.
Job Info:
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Type of Contract: Indefinite
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Salary: Based on experience
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Benefits: KPI Bonus
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Work Setting: On-site
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Working Days: Monday to Friday
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Working Hours: 08:30 – 17:00
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Candidate Location: Must already reside in Malta
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